Privacy & Youth Safety

Public information is intentionally limited. Private team records require authenticated access.

Public player profiles use first names only and are controlled by guardian consent.

Full names, family details, forms, payments, attendance and carpool information are private team records.

Public player photography and public profile content require explicit consent. Revoking photo consent removes the public photo reference.

No public home addresses are stored or displayed for carpool coordination. Area/neighbourhood labels are used instead.

Helpful information

Practical privacy guidance for families

Public pages, parent accounts and private albums have different audiences. Knowing that difference helps families choose what to share and where to ask for assistance. This guide describes everyday privacy habits and the team tools' intended use. It supplements the page's summary without claiming to replace the club's formal privacy documents.

What belongs on a public team page

Public pages can be viewed by people outside the squad. A roster introduction, a kit illustration or an approved team update should therefore contain only the information intended for that wider audience. First names and jersey numbers can identify players within the team without requiring a public list of full names, birth dates or family contact details. Public visibility is a separate decision from being a registered player or having access to the parent portal.

Families should avoid adding personal information to public comments, photographs or captions. A phone number, a school badge or a document in the background can disclose more than the main subject of an image suggests. Before sharing, consider what someone unfamiliar with the team could learn from the complete post. This guidance describes practical privacy habits; it is not a replacement for the club's official privacy policy. Questions about an existing public item should be sent privately to the team with its page location, so it can be reviewed without spreading the information further.

Using a parent account correctly

The parent portal is for information connected to your household and the team activities your account is allowed to access. Sign in with your own account and check that the linked player is correct before completing attendance, forms or other child-specific tasks. A missing child link is a relationship issue, not a reason to create another roster entry. Use the available linking request or contact the manager with the minimum information needed to identify the player and resolve the account relationship.

Keep your password private and do not share a manager account to gain access to a parent feature. Different roles have different responsibilities, and management tools require additional protection. If sign-in fails, use the site's recovery flow and check the link's destination before entering a new password. A reset link can expire or be replaced by a newer request. Never send a password, verification code or recovery link in a support message. Once you finish on a shared device, sign out and check that another person cannot continue using your private team session.

Making photo permissions specific

Permission to participate in soccer is different from permission to publish a photograph. Families should understand where an image is intended to appear and who can view it before agreeing to that use. A private team album and a public social media post have different audiences. Do not assume that approval for one destination covers every future use, a sponsor promotion or an identifying caption. When several children appear together, consider the permissions relevant to all of them.

The team's media review process should be used before an image becomes publicly visible. An uploaded file is not automatically an approved post, and a parent seeing an image privately does not give permission to republish it elsewhere. If your preference changes or you are unsure what has been recorded, contact the manager privately and identify the relevant player or item with minimal detail. The website cannot promise to recall copies already saved or shared by others. Asking before publication and limiting unnecessary identifying information are more practical protections than relying on a correction after an image has circulated.

Private albums and wider sharing

An image visible in the parent portal may still be intended only for team members. Treat private access as permission to view within that setting, not as a general right to download, forward or publish the content. Check with the team and the relevant families before moving an image into a public post, a separate messaging group or a promotional layout. Screenshots can bypass the original access controls, so the same care applies even when a download button is absent.

For public social updates, use the team's published Instagram link rather than an account with a similar name. A social platform has its own visibility and sharing features, which can differ from the website's private gallery. Do not put attendance responses, personal contact information or family support questions into public comments. If a post needs correction, contact the team privately with the link and the issue. The goal is to keep useful memories available to the intended audience while avoiding unnecessary exposure. Where the destination or permission is unclear, ask before sharing rather than trying to undo the publication later.

Back to page overview ↑